Guide to Oklahoma county purchasing forms from the State Auditor & Inspector, including requisitions, contracts, bids, leases and equipment disposal.

Forms cover sheriff credit card reports, equipment lease/lease-purchase agreements and cash voucher claims for county purchases or refunds.

The Declaration of Surplus and Disposal Resolution forms document approval and final disposition of county-owned equipment using inventory records.

County forms that manage bidding, requisition appointments and purchase cardholders ensuring lawful procurement, anti-collusion and spending limits

Form 1116 encumbers funds, lists purchases, tracks vendor selection and approvals; optional 1116A simplifies requisition submission.

Form 1116 tracks requisitions, vendor info, pricing, approvals, encumbrances and payments for county purchases, including blanket POs.

Tracks county assets: Summary Report logs annual inventory; Receiving Report documents goods/services received, quantities, condition and issues.

Manages $25K+ contracts and bids: affidavit for contracts, bid invitations, bid record log and vendor quotes when bids fail or exceptions apply.

Manages county inventory: item lists for bidding, transfers between departments and materials for specific road/bridge projects.

Tracks county consumable items for road/bridge and other projects using summary reports and stock records for purchases, usage and inventory.

County fixed asset records track equipment and IT, while weekly warehouse summaries monitor road and bridge material stock and transfers.