The receiving officer should enter the required data on SA&I Form No. 112, County Sheriff's Credit Card Expenditures, (in lieu of SA&I Form No. I-4030, Receiving Report) and attach all receipts for credit card purchases to the form.
The County Sheriff or Designated Deputy Sheriff
The county sheriff or their designee has the following responsibilities:
Sign the County Sheriff’s Credit Card Expenditures form
Attach this form, along with the receipts, to the Requisition - Purchase Order - Claim
Forward the form to the county clerk for completion and payment
If the authorized encumbered amount is exceeded, attach a written justification for the over-expenditure
The County Clerk
The county clerk must forward the documents to the board of county commissioners for approval of payment.
