The County Sheriff
19 O.S. § 1506(B)

The county sheriff should request that the board of county commissioners apply for credit cards for use in the county sheriff's department for approved expenditures.

The Board of County Commissioners

19 O.S. § 1506(B)

The board of county commissioners has the following tasks:

• Apply for credit cards in the name of the county
  19 O.S. § 1507(B)
• Issue the cards to the county sheriff's office when they are received

The following limitations apply:

• In counties with populations of less than 50,000, the county sheriff’s office may have no more than two cards and no more than one credit card account from one supplier. The total combined credit limit for all cards must not exceed Five Thousand Dollars ($5,000.00).
  19 O.S. § 1507(A)
• In counties with populations between 50,000 and 100,000, the county sheriff’s office may have no more than four cards and no more than one credit card account from one supplier, and the total combined credit limit for all cards must not exceed Ten Thousand Dollars ($10,000.00).
  19 O.S. § 1507(A)
• In counties with populations between 100,000 and 450,000, the county sheriff’s office may have no more than six cards and no more than one credit card account from one supplier, and the total combined credit limit for all cards must not exceed Fifteen Thousand Dollars ($15,000.00).
  19 O.S. § 1507(A)
• In counties with populations in excess of 450,000, the county sheriff’s office may have no more than 24 cards and no more than one credit card account from one supplier, and the total combined credit limit for all cards must not exceed Sixty Thousand Dollars ($60,000.00).
  19 O.S. § 1507(A)

The County Sheriff

19 O.S. § 1507(B)

The county sheriff has the following responsibilities:

• Must remain responsible for the use of the credit cards for authorized use
• Must notify the board of county commissioners of the anticipated credit card expenditures by preparing, on or before the 25th of each month, SA&I Form No. 1116, Requisition - Purchase Order - Claim, in the following manner:
  19 O.S. § 1506(E)
• Check the “Blanket P.O.” box
• Enter the credit card company in the “Suggested Vendors” box
• Enter the maximum amount to be encumbered and account number on the “Amount” line

The County Sheriff or Deputy Sheriff

19 O.S. § 1506(E)

The county sheriff or deputy sheriff have the following responsibilities:

• Must obtain receipts for all purchases
• These receipts must be signed by the individual using the credit card.
• Must deliver all receipts to the receiving officer when returning to the office

Note: A copy of the credit card charge sheet is not considered a receipt unless it specifies the item(s) purchased and the unit price, and it has the signature of the individual making the purchase.