The board of county commissioners, on behalf of the counties, are eligible to participate in the State Purchase Card Program by making an application through the Office and Management and Enterprise Services (OMES) for the state of Oklahoma authorized Purchase Card (P-Card). The State Purchase Card Program is authorized by the Oklahoma Central Purchasing Act.
Through competitive bidding, OMES Central Purchasing awards a statewide contract for the purchase card program. This contract is a mandatory contract for counties that use a purchase card as a payment mechanism. The current contract has been awarded to the Bank of America.
Counties must make payment for the credit card transactions by electronic funds transfer (EFT) to the contract holder (Bank of America). The board of county commissioners should confirm the ability of the county treasurer to make electronic payments.
Counties applying for the state purchase card must adopt the SA&I Purchase Card Policies and Procedures Manual and the SA&I Travel Policy unless counties already have an approved policy. See card limits and controls outlined below under “Program Implementation” in this chapter.
All purchases made with the Purchase Card are subject to the purchasing laws in Title 19 and Title 61 and to state of Oklahoma requirements. The P-Card is only a method of payment, and all county purchasing laws still apply.
