OSU Extension Conference Center | Oklahoma State University

Any failure to clean or damages that occur to facility and furnishings from an event will result in automatic billing to the sponsoring organization or responsible party or person. OSU Extension reserves the right to collect from any organization or responsible party or person for damages or losses resulting from the use or misuse of the facility or equipment.
The sponsoring organization of an event/meeting hosted at the conference center is responsible for returning the room’s furniture back to its original arrangement.
All equipment must be handled with extreme care – projectors, monitors, laptops, microphones, tables, chairs, etc. Any damage to equipment, fixtures or furniture (including carpet) should be reported immediately to on-site event manager and documented on form. This expense will be paid by the sponsor organization or responsible party or person.
Cannot be used for events that have an admission charge unless approved by director.
No children under the age of 18 are allowed in the building without adequate adult supervision. Please do not allow children to run anywhere in the conference center or parking area.
OSU Extension is not responsible for items that are lost, damaged or stolen from the facility.
The conference center is closed for events on holidays when the OSU Extension Oklahoma County Office is closed unless approved by the director.
Church services or political meetings are prohibited.
No candles, rice, birdseed, glitter, confetti, or other substances that can either stain or become embedded in the carpet may be used inside the conference center.
The use of tape, glue, nails, staples, thumbtacks or any other type of adhesives on the walls, ceilings, door frames, or other facility surfaces is prohibited.
Suspending material from the ceilings or light fixtures is prohibited. This includes, but is not limited to decorations, displays or banners.
Materials used must be flame retardant.
Candle, oil lamps, incense, fire, chemicals are prohibited.
The use of loud speakers, microphones, or other noise making devices that interfere with other activities in the building are prohibited. Amplified sounds need to be kept to acceptable levels.
No animals are allowed in the conference center. Guide or service animals as deemed necessary by ADA are exempt.
NERHWC is a smoke free and tobacco free campus. Therefore, these products are strictly prohibited.
No alcohol or use of illegal drugs are allowed in conference center or anywhere on the NERHWC. Therefore, these products are strictly prohibited.
The possession of and/or discharge of firearms and/or explosives on NERHWC Campus is prohibited.
No property of the conference center may be removed from the building.