The receiving officer is responsible for identifying all road and bridge supplies and materials purchased in lots of Twenty-Five Hundred Dollars ($2,500.00) or more. The receiving officer receives all items that are delivered and completes SA&I Form No.4030, Receiving Report.
After receiving the items, the receiving officer prepares SA&I Form No. 1-9004, Consumable Item Stock Record. The stock record tracks and accounts for all consumable items used for road and bridge construction by the county commissioners. It is used each time specific items of road and bridge materials are stockpiled and used in each district. The information comes from purchase records, invoices, receiving reports, and inventory records in each district.
As needed, the receiving officer transfers out materials or supplies from the shop stockpile or shop warehouse using SA&I Form No. 1-9001, Transfer Document.
On a weekly basis, the receiving officer prepares SA&I Form No. 1-9006, Weekly Warehouse Summary Report. Transfers are indicated on the warehouse summary each week. This form tracks a running balance of stockpiles of road and bridge materials on hand in each county commissioner’s district. The information comes from purchase records, receiving reports, and transfer records.
