County property may be used as a trade-in toward the purchase or lease purchase of new (used) equipment. Refer to Chapter Fourteen, "Disposing of Surplus Property," for more information.

• 19 O.S. § 339(C)
• 19 O.S. § 421.1(A)

The Requisitioning Officer

If an item is in excess of Twenty-Five Thousand Dollars ($25,000.00) and requires a bid, the specifications should include:

• Description of item to be traded-in
• Make, model, year, mileage or hours, condition
• Minimum bid (based on purchasing agent appraisals)
• Prepare Requisition - Purchase Order - Claim and submit to purchasing agent

The Purchasing Agent

The purchasing agent is to establish an appraised value for an item to be traded in:
19 O.S. § 421.1(B)

May refer to an industry-recognized appraisal manual for used construction equipment to estimate the value of the item being sold

OR

• Obtain appraisal quotes from at least two vendors in the business of selling items like the one being sold
• Attach quotes to Requisition - Purchase Order - Claim
• Include in bid specifications of the item being bid
• Verify there is a trade-in option if using a state contract for the purchase
• Follow the normal requisitioning procedures in Chapter Four, “Purchasing Methods and Procedures.”
• Refer to Chapter Fourteen, “Disposing of Surplus Property,” for more information.