If the awarded vendor cannot supply a particular item on a common bid during the contract period, the purchasing agent has the following options:
19 O.S. § 1505(B)(5)

• Remove the bidder from the list if authorized by the board of county commissioners and rebid the item.
  • If this is an isolated situation, removal from the bid list is not recommended.
• Purchase from the next low bidder.
• Solicit quotes provided; however, the purchase does not exceed Twenty-Five Thousand Dollars ($25,000.00).
  • This alternative applies to non-qualified bidders.
• Solicit telephone quotes from the list of qualified bidders.
  19 O.S. § 1501(A)(3)(k)
  
  • A qualified bidder is defined as having submitted a bid that was considered in the original evaluation.
• Attach documentation to the Requisition - Purchase Order - Claim that the awarded vendor was unable to provide the item at this time.
• Follow normal purchasing procedures. Refer to Chapter Four, “Purchasing Methods and Procedures.”