Construction contracts for less than Ten Thousand Dollars ($10,000.00) may be negotiated with a qualified contractor. The board of county commissioners must award the contract. Work may begin in accordance with the purchasing policies of the county.

Figure 1. Public Construction Contract Diagram

Figure 2. Business Relationships Affidavit

Checklist for Sealed Bids

The Public Competitive Bidding Act of 1974 Checklist for Sealed Bids

• Standard Construction Contracts over $100,000 and over
• Construction Management Trade Contracts (Agency) over $50,000
• Construction Management Subcontracts (At-Risk) over $50,000

(Not All-Inclusive)

1. Start project file. 
2. List project on BOCC agenda.
3. BOCC approval to let bids documented in minutes.
4. Bidding documents on file with County Clerk.
5. Notice of bid sent to DOT 21 days prior to accepting/awarding bids in open meeting.
6. Publication in County newspaper twice, first publication should be 21 days prior to accepting/awarding bids.
7. Date and time stamp bids.
8. Open bids in open meeting as stated in publications.
9. Ensure all bid documents are enclosed -  including bid bond, business relationship affidavit, non-collusion bidding certification.
10. Bid should be awarded within 30 days of opening bids (some exceptions).
11. All bid bonds of unsuccessful bidders should be returned.
12. Written, executed contract signed by BOCC and Contractor. All bonds should be provided to the County prior to executing the contract. Evidence of insurance should be provided to the County prior to executing the contract.
13. After contract is signed, the Contractor's bid bond may be returned.
14. Work can be commenced upon execution of written contract.
15. Inspection of project should be made prior to approving claims.